FREN Hand over a task

Win back hours every week.

Imagine an assistant that reads every email as soon as it arrives, finds the right document, prepares the reply and runs the numbers. It submits everything to you before sending anything. That assistant is Agencio.

Hand over a task See how it works
Quote request

Trigger · email received

Running Done
  1. Email received Quote request: office renovation, 120 m²
  2. Similar quote found In the Drive: quote 2025-031, same services
  3. Quote drawn up and filed €2,480 excl. VAT · PDF saved in the client's folder
  4. Waiting for your approval Quote ready to go to the client
  5. Quote sent Time saved: about 40 minutes

The problem

Your teams have better things to do than copy, sort and chase.

Every company has tasks that keep coming back. They are simple, but they take time and attention. Based in Liège, Belgium, we set up your first assistants with you, in your tools.

  • Copying between tools

    The same data typed two or three times, with the risk of errors that comes with it.

  • Answering the same emails

    Quote requests, follow-ups, recurring questions: sorting and standard replies eat your days.

  • Rebuilding the same report

    Every week or every month, the same document assembled from the same sources.

How it works

You describe, the assistant works, you approve.

  1. 1

    You describe the task

    In a few sentences, the way you would explain it to a colleague. You choose which tools the assistant can use.

  2. 2

    The assistant gets it done

    It reads, searches, calculates and writes, step by step. Every step is recorded.

  3. 3

    You approve, it acts

    Before any send or write, the assistant stops and waits for your decision. You approve or you refuse.

Four ways to start a task

  • An email arrivesA quote request, an invoice, a complaint
  • A set timeEvery Monday at 7 am, the 1st of the month
  • A form is filled inFrom your website or your internal workspace
  • Another piece of software lets it knowNew order, payment received, file updated
The assistant Reads, searches, calculates, writes
Your approvalYou approve, then it goes out

Use cases

Assistants for the tasks that slow you down.

A few examples of what an Agencio assistant can take care of today.

  • Email sorting and replies

    The assistant reads your inbox, sorts messages, finds the relevant information and drafts replies. You review before anything is sent.

  • Search across Drive and SharePoint

    Find a contract, a quote or a procedure by simply asking. The assistant reads the document and answers with its source.

  • PDF and Word reports and documents

    The assistant reads your files, writes a report or edits an existing Word document, then hands it back as a PDF or Word file.

  • Mileage expense claims

    Mileage allowance calculation for an electric vehicle, from your trips, with the full breakdown of the calculation.

  • And in your business?

    Describe a task that comes up often, and we will look together at whether an assistant can take it on.

    Hand over a task

Client onboarding

From your request to a working assistant.

We support you from the first conversation through to regular follow-up. Here are the four steps.

  1. We listen to your request

    You describe the task that takes up your time. We ask questions, learn how you work and decide together what is worth handing over to an assistant.

  2. We connect your existing tools

    Email, documents, business software: we plug into the tools you already use. You change nothing about your habits, and you stay in control of access.

  3. We set up a first agent

    We start with a single task. Your assistant prepares the work, you approve before every action, and you judge on real results with your own cases.

  4. We follow up regularly

    We check in with you at regular intervals: what works, what can be improved, which tasks to add. We support your transition to AI and keep optimizing over time.

We measure the time saved on your own case.

We start small, with a single task. You move at your own pace, with no commitment.

Describe my task

You stay in control

An assistant that asks before it acts.

An assistant that acts alone is a risk. In Agencio, anything that cannot be undone waits for a person.

  • Human approval before any action

    Sending an email, writing into a system: the assistant stops, the request is shown to you, you decide. No delay ever counts as consent.

  • Complete, auditable history

    Every run keeps its steps, its tool calls, its cost and the exact version of the assistant that was used. You can always understand an answer.

  • Limited rights by design

    An assistant only reaches the tools and folders you grant it, and nothing else.

Approval required

Send an email

To: client@example.be Subject: Your quote

Hello, here is the quote you asked for, with the terms we discussed on the phone…

Refuse Allow this time

Your data

With you, in Europe, and yours.

Your documents and emails are sensitive. Agencio’s architecture is built so that you always know where they are.

  • One dedicated space per customer

    Each customer has its own space and its own database. Nothing is shared with another customer.

  • European hosting and GDPR

    Your space is hosted in Europe, with the GDPR framework as the starting point.

  • Encrypted credentials

    Access to your tools is encrypted at rest and never leaves the platform, not even for you.

  • Restricted network access

    An assistant can only reach the services you have explicitly allowed.

Example
  • Email assistant Provider A
  • Reporting assistant Provider B
  • Expense assistant Provider A
Task cost Shown
Time saved Measured

Models and costs

You stay in control of the cost.

Every task shows what it cost and the time it saved you. You choose the artificial intelligence provider for each assistant, and the account stays yours.

  • The AI provider is chosen assistant by assistant, including a European provider
  • The AI accounts are in your name, and you stay in control of them
  • The cost of every task is displayed
  • The time saved is estimated and accumulated in your dashboard

Integrations

Connects to the tools you already use.

No need to change everything. Assistants work with what you already use.

  • Google Drive
  • Microsoft 365
  • Outlook
  • SharePoint
  • Your email
  • Your shared folders
  • Your PDF, Word and Excel files

A tool you use every day is not on the list? Tell us, and we will look at how to connect it.

Frequently asked questions

Your questions, our answers.

What is an AI assistant, exactly?

An AI assistant is software that receives a task, works out the steps needed, uses tools (read an email, search a folder, run a calculation, write a document) and hands you a result. It works autonomously, but within the frame you have set.

Can the assistant act without my approval?

No, not by default. Anything that cannot be undone, such as sending an email or writing into a tool, waits for a person’s decision. An administrator can choose to allow advance approvals on some tasks, but that is an explicit choice.

Where is my data hosted?

Each customer has a dedicated space, isolated from the others and hosted in Europe. The credentials for your tools are encrypted and never leave the platform.

Which AI models are used?

You choose the AI provider, assistant by assistant. The AI accounts are in your name, and you see what each task costs.

How do I know what the assistant did?

Every run is recorded step by step: what the assistant read, which tools it called, what it asked to be approved, and the exact version of the assistant that was used. You can reread any past run.

Is this too complicated for a small business?

No. You describe the task in your own words, we set up the assistant with you, and there is nothing to install. You only approve what matters: outgoing messages and entries in your tools.

What if the assistant makes a mistake?

That is what approval is for: nothing goes out until you have reviewed it. Every step is recorded, so you can trace where a mistake came from and correct the instructions.

How much does it cost?

It depends on the task and its volume. We discuss it once we understand your needs, and the running cost of each task stays visible in your dashboard.

Why not a general-purpose AI assistant?

A general-purpose assistant is usually not set up for your tools, does not keep a record of every step and does not require your approval before sending. Here, your space is dedicated and your data stays in Europe.

How do we get started?

Write to us describing a task that comes up often at your company. We look together at whether an assistant can take it on and how to set it up.

Contact

Let’s talk about what takes up your time.

Describe in a few lines the repetitive task you would like to hand to an assistant. We will get back to you to discuss it.